Correspondence to Council


Corresponding with your Municipal Council

The Municipality of South Huron values citizen and stakeholder views and encourages all citizens to share these with Council in a respectful and open manner. Opinions and concerns can be communicated through correspondence and can be considered for inclusion on a Council agenda.  

All correspondence should be addressed to "Mayor and Members of Council" in order to be considered for placement on a Council agenda.  The Clerk reserves the right to withhold any correspondence from the agenda, any item that may be considered inappropriate or offensive in nature. 

Methods to submit correspondence to Council
Correspondence includes, but is not limited to, the following: letter, memorandum, report, notice, electronic mail, fax, petition, etc. Submissions may be dropped off at Town Hall, mailed, faxed or e-mailed to the Clerk.
 Guidelines for submission

All correspondence should be addressed to "Mayor and Members of Council" in order to be considered for placement on a Council agenda. 

Timeline for submissions 
Submissions received before 12:00 Noon on the Tuesday prior to a regular Council meeting will be considered for placement on that agenda and will generally appear within the "Communication Items" section. 
Request a response 

If you wish to receive a response, please include your complete mailing address with your postal code, phone numbers and email address as part of a covering email or cover page to your submission, in order for staff to contact you. 

Personal information 
Do not include personal information within the correspondence if you do not wish this information to be published. 
 Inappropriate content
Letters containing profanity or submitted anonymously will not be circulated or placed on an agenda. 
 The Municipality of South Huron strives to make documents accessible to the widest range of users. In an effort to proactively support this initiative, we are asking that documents forwarded to the Municipality be sent in an accessible format if you are requesting that the document be placed in our council agenda for council’s consideration.  We appreciate your support as we endeavour to meet the needs of our community.
 Collection of Personal Information
 Personal information is being collected and will be used for the purposes of registering delegates and members of the public that have provided submissions to Council and communicating with them about meetings, agenda matters and materials. Your information may be made public through the course of a meeting and corresponding agendas and minutes.

Personal information, as defined by Section 2 of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA.  This information is collected to enable Council and/or its Committees to make informed decisions on the relevant matter.  Individuals who make submission to Council and/or its Committees should be aware that any personal information in their communications may become part of the public record and may be made available to the public through the agenda process which includes publication on the Municipality's website.

If you have questions about the collection, use or disclosure of this personal information please contact the Clerk.

Request a Certificate/Birthday, Anniversary Wishes, etc.

The Office of the Mayor provides congratulatory certificates to commemorate anniversaries, birthdays, milestone occasions, official openings and other special honours.

If you would like to request a certificate please complete the following form to submit to our Clerk's Department. 

Request a certificate


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We work hard to ensure that everyone can access the information and services they need.

For information in alternative formats or assistance accessing information, please contact the Municipal Office at 519-235-0310. 

© 2020 The Municipality of South Huron, 322 Main Street South P.O. Box 759 Exeter, ON N0M 1S6